Executive Assistent

 Key responsibilities

• Calendar and schedule management: 
  Manage and coordinate the executive's schedule, including scheduling meetings and appointments, and adjusting as priorities shift. 
  
• Communication: 
  Screen and respond to emails, phone calls, and in-person inquiries, acting as a liaison between the executive and internal/external partners. 
  
• Travel and logistics: 
  Arrange all aspects of business travel, including booking flights and hotels, preparing itineraries, and completing expense reports. 
  
• Document and information management: 
  Prepare reports, presentations, and other corporate documents. Maintain and organize confidential files and information with discretion. 
  
• Meeting coordination: 
  Organize meetings, prepare agendas, take minutes, and ensure all necessary resources are available. 
  
• Administrative support: 
  Handle general office tasks such as ordering supplies, maintaining contact databases, and providing support for special projects. 
  
• Gatekeeping and problem-solving: 
  Screen visitors and calls to protect the executive's time, and proactively handle issues as they arise. 
• And more

Required skills and qualifications

• Experience: Training provided for the right person
  Previous experience as an executive assistant, personal assistant, or in a similar administrative role. 
  
• Organizational skills: 
  Excellent organizational and multitasking abilities are crucial. 
  
• Communication skills: 
  Strong written and verbal communication skills are essential for interacting with various stakeholders. 
  
• Technical proficiency: 
  Proficiency with office software to include Odoo (training provided)
  
• Personal attributes: 
  A high degree of professionalism, discretion, trustworthiness, and problem-solving skills. 
  
• Education: 
  A bachelor's degree in business administration, communications, or a related field is often preferred